Vacation Denial Dispute Letter — Non-Union Worker

[Today's Date]

[HR Manager / Manager Name]
[Company Name]

RE: Formal Dispute — Denied Vacation Request ([Start Date] to [End Date])

Dear [HR Manager / Manager Name],

I am writing to formally dispute the denial of my vacation request submitted on [Request Date], for the period of [Start Date] to [End Date]. I received notice of the denial on [Denial Date].

The reason provided for the denial was: [Reason for Denial].

As an employee of [Company Name] with [X years] of service in the role of [Job Title], I respectfully submit that this denial may be inconsistent with my entitlements under [Jurisdiction / Law].

In the interest of resolving this matter cooperatively, I wish to propose the following: . I believe this arrangement fully addresses the concern cited and respectfully ask that it be considered.

I am committed to fulfilling all responsibilities before and after my requested vacation period, and I am open to discussing alternative arrangements that meet both operational needs and my legal entitlements.

I kindly request a written response within 5 business days outlining the company's position. If this matter cannot be resolved internally, I will have no choice but to escalate to the appropriate labour standards authority in [Jurisdiction].

I trust that this matter can be resolved professionally and in accordance with the applicable employment standards.

Sincerely,

[Your Full Name]
[Job Title] — [Department]